Privacy Policy

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Effective Date: April 4, 2025
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Sequenxa is committed to protecting your privacy. This policy outlines what data we collect, how we use it, and your rights.
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1. Information We Collect
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We collect personal data from clients (e.g. employers) and candidates (e.g. individuals being verified), including:
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• Full name
• Email address
• Phone number
• Residential address
• Government-issued ID or SSN
• Date of birth
• Employment and education history
• Criminal or credit records (when applicable)
• Uploaded documents (e.g. diplomas, pay stubs)
• Submission and verification metadata
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2. Third-Party Data Sources
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We collect verification data from trusted and authorized third parties, including:
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• Employers (past and current)
• Educational institutions and certifiers
• Credit bureaus, courts, and public records
• Government agencies or accredited vendors
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Consent is always obtained prior to accessing third-party information, either through digital onboarding or signed release forms.

3. Legal Basis for Processing
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We process data under the following legal grounds:
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• Consent: Granted by the user or candidate
• Contractual Obligation: As part of services requested by clients
• Legal Compliance: Required in regulated industries
• Legitimate Interest: To prevent fraud, ensure service quality, and protect users
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4. Cookies & Tracking
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We use essential cookies and third-party tools for:

• Session management
• Site performance monitoring
• Analytics (anonymized behavior tracking)
• Conversion and engagement tracking

Users are notified via a cookie banner and may manage preferences.
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5. Data Storage & Security
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Your data is stored securely using:
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• Firebase (Google Cloud) in the United States
• Encrypted databases and file systems
• Regular backups and access control policies

Data residency options are available for enterprise clients.
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6. Data Sharing
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We share your data only when necessary with:
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• Verification partners (e.g. courts, schools, credit bureaus)
• Secure payment processors (e.g. Stripe)
• Analytics tools (e.g. Google Analytics)
• Hosting services (e.g. Firebase)

All vendors are required to meet industry privacy and security standards.
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7. Data Retention
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Sequenxa retains data:
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• For up to 7 years post-verification
• Longer if required by law or client contract
• Shorter if a user requests deletion under applicable laws
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8. Your Rights
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You may:

• Request access to your data
• Correct or update personal details
• Request deletion ("right to be forgotten")
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To exercise these rights, email us at: privacy@sequenxa.com
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We typically respond within 30 days, in accordance with GDPR and CCPA.
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9. Regulatory Compliance
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Sequenxa complies with:

• GDPR (EU General Data Protection Regulation)
• CCPA (California Consumer Privacy Act)
• Other applicable privacy laws based on user location
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We maintain consent logs, audit trails, and perform regular data protection reviews.
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10. Contact
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For questions, concerns, or data access requests:
‍A dedicated Data Protection Officer (DPO) is available upon request.

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